By following this structured approach to controlling a stage in the Prince2 methodology, you can ensure the successful delivery of the project and meet the needs of the client. The project manager needs to implement corrective actions whatever they are, and it might be the project manager who conducts such actions themselves, or it might be that as a result of this corrective action, a new or modified work package needs to be given out to the team so that they can take those actions. We will be at your side every step of the way. Another key aspect of controlling this stage is the use of quality management techniques. Again, you will recognize this diagram here are the five steps. All rights reserved. Step two is then estimating the remaining work and work packages. Taking corrective action is as you know part of the Controlling a Stage process and it is those actions you need to take so that you keep the project and the stage on plan. So, the steps here are, first to capture the issues either formally on an issue register, or if its an informal issue, in your daily log. KnowledgeHut is an ICAgile Member Training Organization. Thats why stages are not considered the same as any of those concepts. And Highlight Report should be just that giving a high-level view of the stage. Any potential variations on this are carefully monitored to ensure that the original scope of the stage is maintained. This involves identifying and assessing potential changes, determining the impact of these changes, and implementing a change control process to manage and control any changes that are approved. KnowledgeHut reserves the right to cancel or reschedule events in case of insufficient registrations, or if presenters cannot attend due to unforeseen circumstances. The implement step for risks, FIRST happens when planning a stage, so that the time, cost, and resources involved in implementing risk responses, are included in that stage plan. fr These Management Stages are separated by Decision Points (also known as "Control Points") by the Project Board. This is the Meerkat using PRINCE2: theyre present and available, but not involved in the detail. Again, I am missing out on some lower-level details here because lets say this new issue was raised as the project manager realized that the stage or no project was not going to complete within tolerances not only would an exception report be raised but also an issue report not shown here for brevity but just be aware of that.So, for the remainder of this blog, I want to simplify this even further so we can focus on the project managers actions here, and it would look something like this: Remember, the project manager is an action-oriented individual, a critical thinker, and a problem-solver. Step three, check for any quality issues. DSDM is a Registered Trade Mark of Agile Business Consortium Limited. Step five is to document the Issue Report which will be used throughout and updated right through to the closure of the issue. 2023 Okazy Consulting is an Accredited Training Organization of PEOPLECERT and APMG. Nonetheless, whatever the source of the problem it should be logged either formally or informally as an issue or a new risk. This may involve revising the stage plan, allocating additional resources, or implementing risk mitigation strategies. EMPII Group BV, Philipssite 5, box 1, 3001 Leuven, Belgium. Review the stage status Continually compare status to Stage Plan. Controlling a Stage in PRINCE2 explained in 2 minutes | Guide Get a 1:1 Mentorship call with our Career Advisor. David spent 25 years as a senior project manager for USA multinationals, and has deep experience in project management. Objective The objective of the Controlling a Stage process is to ensure that: As an example, suppose one of the team members has gone sick and the project manager needs to talk this through with a resource manager for a replacement, they can do that themselves. 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To facilitate this process, you use a number of key management products, including the stage plan, the stage report, and the exception report. This can be done through regular stage reports, which provide an update on the status of the project and any issues or risks that have arisen. It may just be due to external influences market forces are one example. This may involve revising the stage plan, allocating additional resources, or implementing risk mitigation strategies. PMP is a registered mark of the Project Management Institute, Inc. CAPM is a registered mark of the Project Management Institute, Inc. PMI-ACP is a registered mark of the Project Management Institute, Inc. PMI-RMP is a registered mark of the Project Management Institute, Inc. PMI-PBA is a registered mark of the Project Management Institute, Inc. PgMP is a registered mark of the Project Management Institute, Inc. PfMP is a registered mark of the Project Management Institute, Inc. KnowledgeHut Solutions Pvt. The "Controlling a Stage Process" is the stage in which the Project Manager assigns and monitors the project work to keep the project progress within the tolerances (stage and project) through corrective actions (if needed). Controlling a Stage :: PRINCE2 wiki The purpose of the Controlling a Stage process (CS) is for the Project Manager to assign the work to be done, monitor this work, deal with issues, report EMPII Group BV, Philipssite 5, box 1, 3001 Leuven, Belgium. Written by Frank Turley (his LinkedIn profile). This involves identifying the start and end points of the stage and establishing clear targets and. Remember you are reviewing the management stage status, determining where are we, and what the real status is right now. for next stage, and decides whether to proceed with the next stage. So, this slide summarizes the risk procedure. In addition, David runs project management training seminars across the world, and is a prolific writer on the many topics of project management. 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Practitioner Personal Coaching Program, Bite-Sized PRINCE2 (PRojectsINaControlledEnvironment). Dive in for free with a 10-day trial of the OReilly learning platformthen explore all the other resources our members count on to build skills and solve problems every day. Attribution-NonCommercial-ShareAlike 4.0 International. Your blog is very useful for those who want to know about Closing a project, and in this blog, you have explained a lot more about Closing. Today, many people are confused about DevOps training, but I feel that your blog will put an end to that dilemma. This may or may not be implemented. Progress information is more informal and pull-based; e.g., with, Controls are simpler and usually based on basic calculations on the backlogs, The delivery level has relatively more authority in the. In PRINCE2 this is the trigger for the Controlling a Stage process. By following this structured approach, organizations can ensure the successful delivery of their projects. Whether it is estimating, the outside world changing in some way, or issues and risks have cropped up, it may well be that the project manager can see that the stage and/or project are not going to be completed within tolerances. COBIT is aregisteredtrademarkof Information Systems Audit and Control Association (ISACA). Step four and step five are to check for any new or revised risks again looking at the stage plan project plan and business case and checking for issue impacts. and the So what happens next is immediately the project manager forecasts a stage or project is to exceed tolerances, then they must raise an exception report. The So let me start off with a simplified diagram of the controlling a stage process: You will be aware of course that the project manager gives out work packages and the specialist team in managing product delivery, creates the products from the product descriptions that lay within each work package. Let us say in the issue register and raise an issue report, or if it has been done informally, then we would use the Daily Log. The first step in controlling this stage is to define the stage boundaries. Risk Theme 11. es This button displays the currently selected search type. Another important aspect is that the Business Case should be reviewed throughout the stage, and any situations that may impact the Business Case should be dealt with by the project manager if appropriate or escalated to the project board. Attention is focused on the delivery of the products. If you are using configuration management, you would then want to update your product status account, but it is optional. We are looking at resource utilization here because it is important that when you implement an action or set of actions for an issue or when you implement responses for risk, this would need work to be conducted. Have a high-level Project Plan for the whole project and a very detailed Stage Plan. Experience Outcome-Based Immersive Learning, Get Trained by a Stellar Pool of Industry Experts. For example, you might be taught the starting up a project process, then you might look at the business case theme, and so on.Sometimes it is forgotten that in fact the PRINCE2 Themes are used and often play quite a central role within some of the PRINCE2 Processes.